Company

Privacy policy

Privacy policy

Last updated: 4th October 2021

1. Introduction

Boost AI AS (org. no. 917 362 394) and its subsidiaries ("boost.ai") is committed to process personal data in compliance with the locally applicable laws and regulations. In accordance with the General Data Protection Regulation - Regulation (EU) 2016/679 ("GDPR"). This privacy policy explains when, why and how, when governed by GDPR, boost.ai:

  • collects personal data about individuals;
  • use the collected information;
  • disclose this kind of personal information to others, when this is deemed necessary and under which certain conditions;
  • keep the personal data confidential and secure.

For the purpose of this privacy policy, boost.ai is the data controller.

If you do not accept the terms of this privacy policy, you should not use our website or any other of the boost.ai services.

If you have any questions regarding our processing of personal data or about this privacy policy, you may contact our Contract Manager, Laiz Batista Tellefsen by email to privacy@boost.ai

2. Personal data, purpose and legal basis for processing

Boost.ai processes, among others, personal data relating to contact persons at its customers, service providers and business partners, potential candidates for vacancies and others who contact boost.ai or visit our webpage.

Boost.ai may use and process your personal data when you have provided boost.ai with a freely and explicit consent for specific determined and legitimate purposes.

Boost.ai may also process your personal data where it is necessary to pursue its legitimate interest as a business, provided that your interests or your fundamental rights are not overridden, and your reasonable expectations based on your relationship with boost.ai are taken into consideration.

The following information relates to any personal data that you may have provided to boost.ai by entering information on

  • our website;
  • on social media platforms;
  • by corresponding with boost.ai by phone, e-mail or otherwise.

Boost.ai may process your personal data in connection with the following processing activities:

  1. Contractual relationship:
    In a contractual relationship between boost.ai and individuals, personal data may be necessary to the execution or the performance of the contract, such as contact information and other personal data necessary to fulfill the contract.

    Legal Basis: GDPR Article 6 (1) (b) for the performance of a contract to which the data subject is party.
  2. Contract management and business relationship:
    In connection with the administration and management of contracts with the customers of boost.ai,
    business partners etc. and for business and partner relationship purposes, boost.ai may process personal
    data such as contact information of contact persons at such customers, business partners, in addition to
    personal data contained in contracts, ongoing commercial correspondence, invoices, minutes of meeting
    etc.

    Legal basis: GDPR Article 6 (1) (f) in the legitimate interest of boost.ai in entering into business
    relationships, fulfilling contracts and administering such relationships.
  3. Respond to inquiries:
    Boost.ai may process personal data in order to follow-up inquiries from potential candidates for
    employment, website users, to sign up for webinars, and others who contact boost.ai.
    Boost.ai may process personal data such as contact information and other personal data provided in
    connection with an inquiry, including sharing the personal data with business partners.

    Legal basis: GDPR Article 6 (1) (f) for boost.ai's legitimate interest in providing support to answer and
    manage inquiries and other business communication
  4. Use of the Boost.ai website:
    Boost.ai may process personal data about visitors to the Boost.ai website. Boost.ai uses cookies and
    other information gathering methods to enhance the user experience and optimize the functions of the
    boost.ai website, where personal data such as the data subject's IP address may be collected. For more
    detailed information, please read our Cookie Policy.

    Legal basis: GDPR Article 6 (1) (f)) as Boost.ai has a legitimate interest in maintaining and improving the
    webpage and collecting statistics about how visitors are using the webpage.
  5. Marketing, newsletters etc:
    If you have signed up for marketing content from boost.ai or our newsletter, we may process your name,
    contact information etc. in order to submit such materials to you. Please also observe section 6 of the
    Privacy Policy for more information about third-party platforms explicitly used for marketing purposes.

    Legal basis: GDPR Article 6 (1) (a), as such processing is based on your consent provided to boost.ai
  6. Recruitment:
    If you apply to a position in boost.ai, we may process your personal data in order to assess your
    application such as CV, application, certificates, references and other information you may provide or
    which we need to verify to assess your application. The legal basis for such processing is normally that it
    is necessary in order to take steps at the request of the candidate prior to (potentially) entering into an
    employment contract. The processing may also be based on our legitimate interest in finding the best
    candidate for the position.

    Legal basis: GDPR Article 6 (1) (f) as boost.ai has a legitimate interest in assessing your candidacy for
    current or future position, or your consent pursuant to GDPR Article 6 (1) (a).
  7. Ensure compliance and legitimate interests:
    Boost.ai may also process personal data to comply with statutory obligations to which boost.ai is subject,
    and to safeguard own or third parties’ legitimate interests.

    Legal basis: GDPR Article 6 (1) (f) in relation to Boost.ai establishing a legal claim or preventing
    unauthorized access to or disclosure of personal data.
  8. Legal obligations:
    Boost.ai may process personal data due to legal obligations applicable to the operation of boost.ai.
    Boost.ai may also, on a case-by-case basis, process personal data for other purposes and rely on different
    legal grounds, such consent or legitimate interest or, in accordance with applicable data protection law,
    as set forth in an applicable privacy notice.

    Legal basis: GDPR Article 6 (1) (c), such as Boost.ai's need to meet accounting obligations.

3. Retention period

Boost.ai will retain your personal data for as long as it is necessary to fulfil the purposes for processing as defined
in section 2 above. If the processing is based on consent, the processing will cease when you withdraw your
consent.

You can withdraw your consent at any time.

For applicants who apply for positions at boost.ai, we will store the personal data as long as the recruitment
process is ongoing. If the applicant does not get employed, we will delete the personal data no later than one
year from when the application was submitted, unless consent has been given for further storage.

Please note that continued storage may be necessary due to statutory obligations to which boost.ai is subject to,
for instance statutory rules related to storage for accounting purposes, or due to the legitimate interests of
Boost.ai to establish, exercise or defend a legal claim.

4. Where your personal data is stored

Boost.ai may use data processors to collect, store and otherwise process personal data on our behalf. The
relationship to such suppliers is governed by a data processor agreement, which inter alia ensures information
security for your personal data.

Your information is stored either in our databases or in the databases of our service providers. Mainly because of
the international dimension of boost.ai, and in order to optimize service quality, the information you provide to
us may be transferred to countries outside the European Economic Area (EEA).

In such cases, we will take the appropriate security and confidentiality measures to ensure that your privacy
rights continue to be protected as outlined in this policy. We will also ensure that such transfers comply with
applicable data protection legislation as ensuring that the personal data is subject to appropriate safeguards, by
means of entering into standard contractual clauses as defined by the EU Commission and engage adequate
additional measures (if required) for such transfers, or ensuring other appropriate safeguards recognized under
applicable data protection legislation.

5. Security

The aim of boost.ai is to always keep your data as safe and secure as possible. Once we have received your
personal data, we put in place reasonable and appropriate technical and organisational measures and controls to
prevent as much as possible any accidental or unlawful destruction, loss, alteration, or unauthorised access.

6. Boost.ai suppliers and third-party service providers

Boost.ai may disclose your information to our third-party service providers, agents, subcontractors and other
organisations for the purposes of providing services to us or directly to you on our behalf. Such third parties may
include cloud service providers (such as hosting and email management) or advertising agencies, software or
system providers, administrative services, payment processors, e-learning platforms, customer satisfaction
surveys or other third parties who provide services to us and assist us in the operation of our business and
website. Please also note that boost.ai uses specific platforms for handling documentation submitted to us
regarding vacant positions, and we prefer that you always submit your inquiry through such a platform made
available to you.

When boost.ai uses third party service providers, boost.ai has a contract in place that requires them to keep your
information secure and confidential, and not to use it other than in accordance with our specific instructions.

7. Your rights

Subject to applicable law and certain exemptions, restrictions, or circumstances, you may have the right:

  • To access your personal data;
  • To correct, modify and update your personal data;
  • To erase your personal data or restrict its processing;
  • To withdraw your consent;
  • To object to our use of your personal data;
  • To ask us to transfer your personal data in a structured data file to you or to another service provider if it
    is technically possible (data portability);
  • To lodge a complaint with the competent supervisory authority and seek a judicial remedy.

These rights may be exercised by a written request sent to the email address listed under section 1 of this Privacy
Policy.

A reply will be provided to you without undue in a reasonable delay, in accordance with the applicable
regulations.

8. Changes to the privacy policy

This Privacy Policy may evolve over time. Please check the date on this page to make sure that you have the
latest and most current version.

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